Working With Gross Lease Occupancy Information
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Enter a value that defines an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base location type for a record. The system will apply the accumulation of GLOA and GLA adjustments to the base area type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)
Enter user-defined codes from UDC table 15/AR that define changes to the base area type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable location modification 1-5)
Enter user-defined codes from UDC table 15/AR that defines changes to the base area type for gross leaseable area (GLA).
Program ID
The system shows among the following worths:
P15142: Specifies that the system included the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.
Updating Gross Lease Occupancy Information
This area offers a summary of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease occupied area (GLOA) and gross leasable area (GLA) for all systems in a building or residential or commercial property for a given period. You can supply the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to property managers who can offer the information to prospective occupants.
When you run the R15141 program, the system:
- Uses the dates entered in the processing options to determine the duration of time, based upon the lease dates, for which the calculations use.
- Retrieves the GLOA value from the Lease Master Detail table (F15017).
- Retrieves the GLA value from the Area Master table (F1514).
- Retrieves GLOA and GLA modification worths from the Area Master table (F1514).
Processing alternatives enable you to specify how the system carries out the computations, along with whether the calculations need to be carried out for all lease statuses and lease types. You can likewise run the program for particular structure (organization system) category codes to figure out tenancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).
You can run and keep multiple versions of the R15141 program. For circumstances, you can run the program utilizing location worths from the first of the month and then run the program once again using area worths from the end of the month. You can also run the R15141 program to acquire GLA and GLOA outcomes for a specified area definition to make sure a more accurate denominator calculation for share factor denominator and occupant exemption rule calculations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment location types specified in Area Definitions table (F15142) will be utilized to change the worths for GLOA and GLA that are occupied in the F15141 table.
Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing options enable you to specify the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system utilizes to compute gross leasable areas (GLA) and gross lease occupied areas (GLOA), based on the lease date.
3. Gross Lease Area Calculation Method
Specify an estimation method from UDC table 15/OM that identifies the occupied area for an unit. Values are:
1: Select location values since the first day of the month.
2: Select area values as of the last day of the month.
3: Select area values as of the 15th day of the month.
4: Select a typical area for the month. (Average = Total occupied area/ Days in the month.)
4. Refresh Action
Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based upon the worth in the Deletion Method processing choice. The system will then re-calculate occupancy.
1: Delete just. The procedure will end after the system deletes records from F15141.
Note. If you get in 1 in the Deletion Method processing choice, you need to still get in a calculation method and area definition to determine the records the systems picks for removal.
5. Deletion Method
Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based on information selection, date variety, calculation approach, and area meaning worths in the processing choices.
2: Delete all records in the F15141 table.
6. Area Definition
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Specify the location meaning to use to calculate the occupied area for an unit.
The base location type is used to compute unadjusted area values for GLOA and GLA. If you enter change location types for GLOA and GLA, the system will apply those location amounts to the unadjusted location values for GLOA and GLA.
7. Include Committed as Occupied
Specify whether an unit is inhabited or vacant for the time period from the dedication date to the lease begin date. Values are:
Blank: The unit is vacant.
1: The system is inhabited.
Lease Status
Specify which leases to choose for processing based upon the lease status; utilize this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing choices. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to use when selecting leades for processing; utilize this processing option in combination with the Select/Omit Flag processing choice.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to include leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which leases to select for processing based upon the lease type; utilize this processing choice in conjunction with the Lease Type 1 through Lease Type 10 processing options. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to choose or leave out based on the worth specified in the Select/Omit Flag processing choice.
12. Include Blank Lease Types in Select/Omit list
Specify whether to consist of leases with a blank lease key in the select/omit list. Values are:
Blank: Do not include.
1: Include.
Print
1. Print Edit Report
Specify whether to and what kind of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are updated to the F15141 table.
2: Print records with cautioning messages just.
Revising Gross Lease Occupancy Information
This area supplies an overview of gross lease occupancy info and talks about how to revise gross lease tenancy info.
Understanding Gross Lease Occupancy Information
After you produce tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to examine the tenancy data. The results of the R15141 program show the modifications to GLOA and GLA based upon the area meaning.
On the Deal with GLOA form, you can choose records to evaluate by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then sum up the shown records by residential or commercial property, structure, or system. By enabling one or more alternatives, you can display GLOA (gross lease inhabited area), GLA (gross leasable area), and occupancy portions. You can likewise choose the totals that appear. The system displays 12 months of occupancy information for the specified start date.
If you by unit, you can revise the GLA or GLOA amounts as required, and then lock the values to prevent them from being upgraded in the future. The system offers two lock fields so that you can lock GLA, GLOA, or both. When you revise any details, consisting of lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Work with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross occupancy info and select records to revise.
Note. You can select records to modify only when you sum up records by unit.